Eindhoven Entrepreneurs

Privacy Policy

This policy is governed by EU GDPR and the Dutch Implementation Act (Uitvoeringswet AVG / UAVG). By using our website or joining our community, you agree to the practices described here.

1. WHO WE ARE

Eindhoven Entrepreneurs is a commercial networking organisation for international founders, freelancers, and entrepreneurial professionals in the Brainport/Eindhoven region. Our services are operated by IndustrySpan Consulting B.V., which acts as the data controller for all personal data collected through our website, events, and community platforms.

Data Controller

Company: IndustrySpan Consulting B.V.
Trading as: Eindhoven Entrepreneurs
Address: Artoislaan 1, 5627 JB Eindhoven, The Netherlands
KvK number: 93240651
Website: eindhoven-entrepreneurs.nl
Contact: info@eindhoven-entrepreneurs.nl

2. WHAT DATA WE COLLECT

Membership application data

Full name, email address, phone number
Company name, job title, industry sector
City and region of residence or work in Brainport/Eindhoven
Professional background and business description
Reason for joining and intended contribution to the community
Membership tier selected and referral source

Event and community data

Event attendance records and registration history
WhatsApp community messages (visible to all group members)
Photos or videos taken at events (with consent)

Website and technical data

IP address, browser type, device type
Pages visited, time on site, referral source
Cookie identifiers and analytics data (see Section 6)
Contact form submissions via our website

Payment data

Membership payments are processed by our payment provider. We do not store full card or bank details. We retain records of transaction amounts and dates for accounting purposes.

3. WHY WE PROCESS YOUR DATA

We process your personal data for the following purposes, each with a lawful basis under Article 6 GDPR:

By joining EE, you agree to:

Purpose	Data used	Lawful basis
Membership application review	Application form data	Legitimate interest
Managing membership and access	Name, email, tier, attendance	Contract performance
Sending newsletters and updates	Name, email address	Consent
Event administration and check-in	Name, attendance history	Contract performance
Website analytics and improvement	IP address, cookies, page data	Consent
Financial and legal records	Payment records	Legal obligation
Community safety and code of conduct	Name, incident records	Legitimate interest

EE reserves the right to suspend or terminate membership for breach of these terms, without refund.

4. HOW LONG WE KEEP YOUR DATA

Active members: for the duration of membership plus 2 years after termination.
Declined applications: deleted within 6 months of the decision.
Financial records: 7 years, as required by Dutch tax law (Belastingdienst).
Newsletter subscribers: until you unsubscribe.
Event photos: up to 3 years, unless you request earlier removal.
Website analytics data: up to 26 months, depending on your cookie consent.

5. WHO WE SHARE YOUR DATA WITH

We do not sell your personal data. We share data only where necessary with the following parties:

Meetup.com: event discovery and RSVP management.
WhatsApp (Meta Platforms Ireland Ltd.): community messaging platform.
DigitalSpan: website hosting, contact form processing, and development.
Newsletter/email tool: member communications and newsletter distribution.
Payment processor: secure handling of membership fee transactions.
Belastingdienst (Dutch Tax Authority): legal obligation for financial records.

All third-party processors are required to handle your data in accordance with GDPR. Data processing agreements are in place where applicable.

WhatsApp notice: Messages sent in our WhatsApp community are visible to all group members. Please do not share sensitive personal or financial information in the community group.

6. COOKIES AND TRACKING

Our website uses cookies and similar tracking technologies. We use the following categories:

Necessary cookies: required for the website to function. These cannot be disabled.
Analytics cookies: used to understand how visitors use our site. Only placed after your consent.
Tracking and marketing cookies: used to measure the effectiveness of our campaigns. Only placed after your consent

You can manage your cookie preferences at any time via the cookie banner on our website. Withdrawing consent does not affect the lawfulness of processing before withdrawal. Our website is built and maintained by DigitalSpan.

7. YOUR RIGHTS UNDER GDPR

As a data subject, you have the following rights:

Right of access: request a copy of the data we hold about you.
Right to rectification: correct inaccurate or incomplete data.
Right to erasure: request deletion of your data, subject to legal retention requirements.
Right to restriction: ask us to limit how we process your data.
Right to data portability: receive your data in a machine-readable format.
Right to object: object to processing based on legitimate interest or for direct marketing.
Right to withdraw consent: for processing based on consent, you may withdraw at any time.

To exercise any of these rights, contact us at: info@eindhoven-entrepreneurs.nl. We will respond within 30 days. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): www.autoriteitpersoonsgegevens.nl

8. SECURITY

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Access to personal data is limited to those board members and volunteers who need it for their role in EE operations.

9. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. Members will be notified of significant changes by email. The current version is always available at eindhoven-entrepreneurs.nl. This policy was last updated in April 2026.